Procurement Project Management Success

Enhanced descriptions from Syndetics:

Based on the author's real world experience during the course of her career in supply management, engineering, and as a project management professional, this unique guide demonstrates a practical and proven approach to using project management strategies, tools, and techniques to consistently create successful procurement practices that go beyond mere cost savings.Procurement Project Management Success integrates supply management best practices and processes with those applicable from the field of project management. It explains how to initiate, plan, manage, and complete both simple and complex procurement projects successfully. Through the use of scheduling, communication plans, risk management and other project management processes, these procurements satisfy stakeholders by setting expectations, continuously communicating status, and getting the best value for the dollar. This book shows project managers all the steps and processes used in procurement, and details for procurement professionals how adding and applying a few project management processes and techniques to their skill set can substantially improve both their company's results and their career opportunities.

Table of contents provided by Syndetics

• Foreword (p. xi)
• Preface (p. xv)
• Acknowledgments (p. xvii)
• About the Author (p. xix)
• Web Added Value™ (p. xxi)
• Chapter 1 First Things First (p. 1)
• Case Example 1 Shopping for a Car (p. 1)
• What Is a Procurement? (p. 5)
• What Is a Project? (p. 6)
• What Is a Business Process? (p. 7)
• How Is Procurement a Project? (p. 9)
• What Is Project Management? (p. 10)
• Project Management Processes (p. 11)
• Process Groups (p. 12)
• Initiating (p. 13)
• Planning (p. 14)
• Executing (p. 14)
• Controlling (p. 15)
• Closing (p. 15)
• Customizing Process Interactions (p. 16)
• What Leads to Being a Successful Procurement Manager? (p. 16)
• Professional Management Skills (p. 17)
• Personal Traits (p. 18)
• Other Management Skills (p. 18)
• Specific Procurement Management Skills (p. 20)
• Terminology (p. 21)
• Summary (p. 24)
• Chapter 2 Starting (p. 25)
• Prioritizing (p. 25)
• Priority Matrix (p. 26)
• Do Now - Priority A (p. 27)
• Reject and Explain - Priority C (p. 28)
• Resist and Cease - Priority D (p. 29)
• Plan to Do - Priority B (p. 30)
• Prioritizing Methods (p. 31)
• What Kind of Procurement Do You Have? (p. 33)
• What Is It For? (p. 33)
• New or Existing Contract? (p. 34)
• Competitive or Sole-Source Contract? (p. 36)
• A Traditional Request for Proposal or Internet Reverse Auction? (p. 37)
• Cost Versus Value Decisions (p. 38)
• Request for Procurement Services (p. 39)
• Procurement Team (p. 42)
• Statement of Work (p. 44)
• Summary (p. 45)
• Chapter 3 Planning (p. 47)
• Case Example 2 Janitorial Services (p. 47)
• Your Assignment (p. 47)
• Procurement Process (p. 48)
• Procurement Plan (p. 48)
• Priority (p. 49)
• Statement of Work (Procurement Charter) (p. 50)
• Task List and Work Breakdown Structure (p. 57)
• Schedule (Timeline) (p. 58)
• Budget (p. 59)
• Communications Plan (p. 60)
• Risk Plan (p. 62)
• Summary (p. 67)
• Chapter 4 Scheduling (p. 69)
• Major Considerations for Schedules (p. 70)
• Interrelationships (p. 70)
• Float Time (p. 70)
• Contingency (p. 71)
• Level of Detail Provided (p. 72)
• Stakeholder Agreement (p. 74)
• Meeting the Dates (p. 75)
• Network Diagrams (p. 76)
• The Program Evaluation and Review Technique (PERT) (p. 78)
• Inputs (p. 80)
• Developing a Schedule (p. 86)
• Step 1 List Tasks (p. 86)
• Step 2 Create the WBS (p. 87)
• Step 3 Identify Milestones (p. 87)
• Step 4 Assign Responsible People (p. 87)
• Step 5 Develop Network Diagrams (p. 87)
• Step 6 Estimate Task Effort (p. 88)
• Step 7 Estimate Task Duration and Assign Dates (p. 88)
• Step 8 Review the Schedule (p. 89)
• Step 9 Control the Schedule (p. 89)
• Step-by-Step Schedule Development (p. 90)
• Step 1 List Tasks (p. 90)
• Step 2 Create the WBS (p. 93)
• Step 3 Identify Milestones (p. 99)
• Step 4 Assign Responsible People (p. 100)
• Step 5 Develop Network Diagrams (p. 101)
• Step 6 Estimate Task Effort (p. 102)
• Step 7 Estimate Task Duration and Assign Dates (p. 107)
• Step 8 Review the Schedule (p. 110)
• Step 9 Control the Schedule (p. 110)
• Summary (p. 112)
• Chapter 5 Budget (p. 113)
• Do You Need a Budget? (p. 113)
• Words of Caution About Attitudes Toward Procurement (p. 114)
• Budgeting Methods (p. 115)
• How to Create a Budget (p. 115)
• Step 1 Get Estimates (p. 116)
• Step 2 Combine Estimates (p. 116)
• Step 3 Add All Task Estimates (p. 117)
• Step 4 Determine Contingency (p. 118)
• Step 5 Present Budget (p. 118)
• Step-by-Step Budget Creation (p. 119)
• Cautions (p. 123)
• Summary (p. 124)
• Chapter 6 Communications (p. 125)
• Communication as the Failure Point (p. 125)
• Expectations (p. 126)
• Stakeholders (p. 126)
• Leadership (p. 127)
• Tracking and Reporting (p. 127)
• Conflict-Resolution Skills (p. 129)
• Communication Plan (p. 130)
• Team Communications (p. 130)
• Status Reports (p. 131)
• Potential Suppliers (Vendors) (p. 133)
• Frequency of Communication (p. 136)
• Best Forms of Communication (p. 136)
• Change Control (p. 138)
• Summary (p. 141)
• Chapter 7 Risk (p. 143)
• Procurement Risk (p. 144)
• Types of Risk (p. 146)
• Procurement Risk Management Processes (p. 147)
• Risk Identification (p. 148)
• How to Identify Risks (p. 148)
• Risk Analysis (p. 153)
• Risk Probability and Impact (p. 153)
• Step 1 Determine Each Risk's Probability (p. 154)
• Step 2 Determine Each Risk's Overall Impact (p. 156)
• Response Planning (p. 158)
• Monitoring and Control (p. 162)
• Summary (p. 164)
• Chapter 8 Negotiations (p. 165)
• Goals (p. 166)
• Information (p. 166)
• Strategies (p. 168)
• Techniques (p. 171)
• Case Example 1 Dissection (p. 173)
• Case Example 1 Price Negotiation Dialogue (p. 179)
• Summary (p. 182)
• Chapter 9 Signing the Contract and Closing the Procurement (p. 185)
• Draft Contract (p. 185)
• Parts of a Contract (p. 186)
• Reviews (p. 188)
• Signatures (p. 188)
• Executed Contract (p. 191)
• Debrief Unsuccessful Suppliers (p. 192)
• Lessons Learned (p. 194)
• Summary (p. 195)
• Chapter 10 Contract Administration (p. 197)
• Is Contract Administration Your fob? (p. 197)
• Contract Administration Requirements (p. 199)
• Document Supplier Performance (p. 200)
• Document Cost Savings (p. 206)
• Prepare Necessary Contract Amendments/Addendums (p. 206)
• Monitor Contract Expiration Dates (p. 207)
• Terminate the Contract When Necessary (p. 207)
• Summary (p. 208)
• Chapter 11 Final Words (p. 211)
• Communication (p. 211)
• Know Your Commodity (p. 212)
• Know Your Business and Industry (p. 212)
• Project Management Software (p. 213)
• Reference Books (p. 215)
• Appendix A List of Tables and Figures (p. 217)
• Appendix B Examples of a Completed RFPS, Schedule, and Budget (p. 221)
• Appendix C RFP for Case Example 2: Janitorial Services (p. 241)
• Index (p. 283)